Turn Clipboard Stock Counts into Excel Spreadsheets
Convert your physical inventory audits in seconds. Take a photo of your handwritten stock sheets, and our AI will extract SKUs, item names, and quantities directly into a formatted .xlsx file.
Upload Handwritten Inventory List
Supports photos of clipboards, stock counts, and tally sheets. We will extract the data into an editable Excel grid.
SKUs and Quantities in separate columns
Trained on messy, rushed handwriting
Ready for upload to your POS system
From Physical Clipboard to Digital Tracker
See how we convert messy warehouse tallies into structured Excel rows.
Who Automates Inventory with NoteOCR?
Built for businesses that conduct physical stock audits.
Warehouse Managers
Convert multi-page handwritten warehouse logs and cycle counts into Excel instantly, keeping your supply chain moving.
Retail Store Owners
Snap photos of your end-of-month retail stock counts and upload them to update your POS system or Shopify store via CSV.
Restaurant & Bar Staff
Stop retyping the weekly food and liquor inventory. Digitize your kitchen clipboards directly into your food cost spreadsheets.
Equipment Tracking
Easily convert handwritten sign-out sheets, tool logs, and asset trackers from the field into searchable digital databases.
Stock Taking: Manual vs. NoteOCR
Why manual inventory data entry is costing your business money.
| Method | Time per Page | SKU Accuracy | Cost |
|---|---|---|---|
| Manual Typing | 15-30 minutes | Prone to human error | $20/hour labor |
| Standard Mobile Scanners | 2 minutes | Produces flat images | Free |
| NoteOCR Inventory AI | 20 seconds | Formats data into rows | Free to Try |
Built for Messy Warehouse Handwriting
We know physical inventory counts are rushed. Our AI adapts to that.
Alphanumeric SKU Recognition
Item codes are complex mixes of letters and numbers. Our neural networks are trained to distinguish a '0' from an 'O' and a '1' from an 'l' in handwritten SKUs.
Column Formatting
Whether you drew lines on your paper or just left spaces, NoteOCR separates your Item Names, SKUs, and Quantities into their own distinct Excel columns.
Export as CSV for POS Systems
Download your data as an Excel file, or export it as a CSV to seamlessly upload your updated stock counts into Shopify, Square, or QuickBooks.
How We Process Physical Stock Sheets
Inventory sheets are notorious for bad handwriting and smudged ink. NoteOCR uses specialized Table Structure Recognition (TSR) to reconstruct the grid of your clipboard.
What Our AI Extracts
- Long serial numbers and SKUs
- Quantities, weights, and measurements
- Crossed-out items and corrections
- Multi-column clipboard layouts
- Dates, locations, and aisle numbers
Tips for Faster Audits
- Ensure warehouse lighting is bright when photographing
- Write SKUs as clearly as possible
- Keep columns somewhat aligned on blank paper
- Snap photos of the clipboard from straight above
- Review the final Excel quantities against your shelves
Other Business Data Tools
Frequently Asked Questions about Inventory OCR
1. How do I convert a handwritten inventory sheet to Excel?
Take a photo of your clipboard or stock sheet, ensuring the handwriting is in focus. Upload the photo to NoteOCR, and our AI will detect the columns, read the SKUs and quantities, and provide a downloadable Excel file.
2. Can it read rushed handwriting from warehouse staff?
Yes. Our AI is specifically trained to read messy, rushed handwriting. While extremely sloppy writing might require minor manual corrections in Excel, NoteOCR handles typical field handwriting better than any standard text scanner.
3. Does it accurately recognize complex SKUs and serial numbers?
Yes, our engine is highly capable of reading alphanumeric strings. It uses contextual AI to differentiate between similar-looking characters like the number zero '0' and the letter 'O' within SKUs.
4. Can I import this into Shopify, Square, or my POS?
Absolutely. NoteOCR allows you to download your stock count as a .xlsx file. You can simply open this file and save it as a .CSV, which is the universal format accepted by almost all inventory management and POS systems.
5. What if we just wrote the inventory on blank paper without grid lines?
Our system detects 'implicit' tables. Even if you didn't draw lines on the paper, as long as you left space between the item name and the quantity, the AI will automatically put them into separate columns in Excel.
6. Can it count tally marks?
Currently, NoteOCR reads written numbers (e.g., '14' or 'Fourteen'). If your staff uses tick marks or tallies (||||), we recommend having them write the final numeric total next to the tallies before photographing the page for the best results.
7. How do I process a 20-page inventory audit?
For individual users, you can process each page one by one and paste the results into a master Excel file. If your business regularly processes massive audits, please contact us for API access or bulk processing solutions.
8. Is the inventory to Excel converter free?
You can try the tool for free to verify its accuracy on your specific inventory sheets. For continuous use across your business, we offer professional packages designed for high-volume processing.
9. Is my company's inventory data kept private?
Yes. We operate with strict privacy protocols. Your stock sheets are uploaded via SSL encryption, processed by the AI, and permanently deleted from our servers shortly after. We do not retain your proprietary data.
10. What happens if an item quantity is crossed out and corrected?
Our OCR is trained to recognize scribbles and cross-outs. In most cases, it will ignore the crossed-out number and only extract the newly written quantity next to it. We always recommend doing a quick visual review of the Excel file.
Stop Typing Your Stock Counts.
Take a photo of your clipboard and let NoteOCR build your spreadsheet.
Convert Inventory Now